AAW Vendor Guidlines

CODE OF CONDUCT STATEMENT
The "All About Weddings" bridal showcase produced by Special Events Marketing, Inc. ("Show") seeks to provide its visitors with wholesome and friendly images of professional wedding services that are suitable for families from the American Midwest. To produce the best show possible, our participating local business partners ("Vendor") will present a positive and friendly image that generates a sense of community and goodwill within the "All About Weddings" association of trusted bridal service providers.

Vendor agrees that their employees, assigns, and representatives are to present themselves in a professional manner at all times during the Show. Vendor understands that the Show is to be elegant, but fun, and Vendor is responsible for upholding that image and the values of the Show.
Vendor may not criticize or negatively represent any other business during the Show and must operate in a legal and ethical manner outside the Show. Vendor must be a member of their local community in good-standing to participate in the Show.

Conduct by the Vendor, or their assigns or agents, which is deemed to be outside the community standard of the Show may result in the immediate expulsion of the Vendor from the Show.

CONDITIONS OF PARTICIPATION STATEMENT
Vendor agrees to pay the balance of any and all fees, in full, in time for the vendor pre-show meeting to participate in this event. Booth fees and incidentals, including catering charges for lunches, are the responsibility of Vendor and are due, in full, before the event starts.

Vendor must be licensed to legally do business in the State of Missouri, County of Greene, and the City of Springfield to participate in this show. Vendors who cannot provide proof in the form of written documentation will immediately be removed from the show. Vendors will be asked to provide proper documentation of Springfield, Missouri Business license and a Missouri Tax ID upon check-in for setup of Show.

Booth spaces are ten feet by ten feet. All display materials must fit within that display space and within the air space between the floor and the convention center's ceiling tiles. Vendor will contact Show staff before hanging any signage or display materials that are required to hang from ceiling supports within the display area. Staff will approve such materials prior to hanging and vendor understands that an additional hanging fee may be required by this contract with Vendor. Freestanding or self-supported materials will not require this additional hanging fee.

Additional equipment, display materials, and additional banquet equipment not provided by John Q. Hammons Hotels, Inc. as part of the All About Weddings Exhibitor Registration Form are the responsibility of Vendor. Accidents, theft, or breakage of vendor supplies or equipment will not be the responsibility of John Q. Hammons Hotels, Inc. or Special Events Marketing, Inc. Such losses which arise during the Show, or setup of the Show, shall be incurred by Vendor. Vendor participates in Show at their own risk.

Vendor may contract separately with rental companies for additional equipment for booth or for display space. Credit for that rental ("Trade") may be provided with a small sign with the outside vendor's name and telephone number. Trade signage is limited to no more than 4.5"x9", and Vendor will supply this sign, if required. No other credit may be given for Trade, and no other materials may be displayed in exchange for Trade of rental services.

Vendor may only set up their booth or display area for the show on Saturday, January 7, 2012, from 9:00 a.m. to 9:00 p.m. No setup may occur after 9:00 p.m. on Saturday, January 7, 2012, except for Vendors whose booths require fresh flowers or fresh food to be delivered the day of the Show. Those deliveries must be coordinated with the Show staff. In very unusual cases, variances to this rule may be requested in writing and granted before January 1, 2012.
Vendor may not display any materials whatsoever for any other businesses, whether wholly-owned and operated, or not. Vendor agrees to one DBA identity per booth space, or to pay additional single booth space fees to provide marketing materials for multiple DBA identities operated under the same business license. Clarification of these rules may be requested prior to the Show.

No publications or marketing materials that are not related to your primary product or wedding-related business activities may be displayed during the Show. This rule includes business cards and promotional items.

On-site photography and videography during the Show are absolutely prohibited. An event photographer and an event videographer will be provided by the board for the production of promotional items for the Show. Vendor may not photograph or videotape inside the venue for any reason, even if this is their primary business. Requests for photos of the event will be directed to the Show staff and may be granted on a case-by-case basis. By this agreement, Vendor consents to photography or videography for promotional purposes, and releases their image and likeness for same, in any medium into perpetuity. Vendor must specifically request that their booth space not be photographed or videotaped in writing, and those opt-out requests must be received prior to the start of Show to be honored.

Vendor agrees to park only in assigned vendor parking areas. Vendor agrees not to park in areas specifically reserved for the public. All vehicles must be moved from non-vendor parking areas no later than one-hour prior to the event. Any vehicle improperly parked on Show property will be towed and impounded at owner's expense at the direction of Show staff. Decision to tow is binding and final.

Gift Baskets of at least $25.00 in value are to be provided by each vendor. Failure to provide a gift basket may be grounds for dismissal from the Show. Baskets may not contain alcohol or tobacco products, and should be wrapped for ease of distribution. Gift certificates may not be provided for discounts in lieu of product value ("10% off" or "25% discount on purchase")

Vendor agrees to honor "All About Weddings Gift Certificate." The Show will reimburse Vendor for the portion of the gift certificate value that Vendor has provided. Special Events Marketing, Inc. will not reimburse gift certificate if Vendor honors said certificate after expiration date printed on certificate.

A $100.00 deposit on all registrations will be retained upon any Vendor cancellation from the Show. Cancellations must be received, in writing, by midnight December 1, 2011 for partial refund. Vendor cancellations after midnight December 1, 2011, will not receive a refund of any kind.

RELEASE OF LIABILITY STATEMENT
Vendor agrees to release, defend, indemnify, and hold harmless the staff and volunteers of the Show, and any and all assigns of Special Events Marketing, Inc., Clear Channel Broadcast Group, Whitaker Publishing, Inc., John Q. Hammons Hotels, Inc. or their agents, employees, and subcontractors from all liability, injuries, claims, damages (including claims of bodily injury, property damage, or negligence), or loss, including costs, expenses, and attorneys' fees, which arise in connection with, in relation to, or as a result of Show's negligent acts or omissions or in connection with Show's representations to Vendor.

This Agreement shall be construed under Missouri Law (without regard for choice of law considerations) and the policies and procedures of Show, as amended from time to time. Any action arising out of this Agreement shall be heard by a State Court in Missouri. For this purpose, Customer specifically consents to jurisdiction in Missouri. This Agreement constitutes the entire Agreement and understanding of the parties and replaces any prior or contemporaneous agreement, whether written or oral.

Show assumes no responsibility for improper packing, crating, marking, shipping, transporting, handling, storage, or any liability for loss or damage incurred in transit to or from Vendor to the Show, including losses, delays, or overages, as a result of human error or Force Majeure. In all cases, Vendor shall pay all freight, express or other transportation charges, and shall incur all risks to receive or deliver goods in good condition by deadlines pursuant to the requirements of this agreement.

Show may terminate this contract upon the breech of any condition of this contract by Vendor, particularly for failure to make payments of all fees in a timely manner. No waiver by any party of any default or nonperformance shall be deemed a waiver of any subsequent default or nonperformance.
Changes in this Agreement may be made by addendum to this agreement executed by Show and Vendor.

Show agrees that any information it receives during the course of the Show, or its performance, which concerns the personal, financial, or other affairs of the Vendor, its agents, officers, employees or customers shall be kept confidential and in conformance with all state and federal laws relating to privacy.

Except as otherwise provided in this Agreement, all notices, requests and other communications that a party is required or elects to deliver shall be in writing and shall be delivered personally, or by facsimile or electronic mail (provided such deliver is confirmed), or by a recognized overnight courier service or by Unites States mail, first-class, certified or registered, postage prepaid, return receipt requested, to the other party at its address set forth below or to such other address as such party may designate by notice given pursuant to this section:

SPECIAL EVENTS MARKETING, INC.
PO BOX 14821
SPRINGFIELD, MO 65814

Vendor agrees not to use Show name, logo, or any other marks owned by or associated with the Show or the name of any representative of the Show in any sales promotion work or advertising, or any form of publicity, without the written permission of the Show.

If any provision of this Agreement shall be invalid or unenforceable with respect to any party, the remainder of the Agreement, or the application of such provision to persons other than those as to which it is held invalid or unenforceable, shall not be affected and each provision of the remainder of the Agreement shall be valid and be enforceable to the fullest extent permitted by law.

The terms, provisions, representations, and warranties contained in this Agreement that by their sense and context are intended to survive the performance thereof by any of the parties hereunder shall so survive the completion of performance and termination of this Agreement, including the making of any and all payments hereunder.

REVISED 09-22-11